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How your business runs now.
John, here are the operating systems I've installed and run for you. The business no longer depends on you remembering to do them.
Across finance, revenue, people, vendors, and comms.
You see only what needs a human decision.
Time that used to disappear into operating the business.
Finance
Pulls bank, AR, AP every Sunday night, writes a 12-minute Monday briefing with the three numbers that matter and the one decision to make.
- Cadence
- Every Monday, 7:00 AM
- Installed
- 6 weeks ago
- Last run
- Mon · briefing delivered, you spent 11 min on it
- Next run
- Next Monday
Revenue
Watches every open deal, flags anything quiet for 7+ days, drafts the follow-up in your voice, and queues it for your approval Friday afternoon.
Two drafted follow-ups waiting for your read this Friday.
- Cadence
- Continuous · weekly review Fridays
- Installed
- 9 weeks ago
- Last run
- Fri · 4 nudges queued, 3 sent, 1 reopened a stalled deal
- Next run
- This Friday, 3:00 PM
Every quarter, analyzes close rates, win/loss reasons, and competitor pricing, then drafts the customer comms and internal FAQ.
- Cadence
- Quarterly
- Installed
- 8 weeks ago (1 cycle complete)
- Last run
- Q3 · 14% increase on new logos, close rate unchanged
- Next run
- First week of October
Vendors
Tracks every vendor contract, surfaces them 45 days before renewal with usage data, competing quotes, and a renegotiation playbook ready to run.
- Cadence
- Continuous
- Installed
- 10 weeks ago
- Last run
- Hosting renewal flagged · playbook ran · $4.8k/yr saved
- Next run
- Slack workspace, renews in 32 days
People
Turns a hiring need into a JD, comp band, posting, screening rubric, and a 30-day plan. You only do final interviews.
- Cadence
- Per-role, ~3 weeks end to end
- Installed
- 7 weeks ago
- Last run
- Operations Manager · 8 applications in 4 days, 2 to first round
- Next run
- Screening calls Wed/Thu
Delivery
Replaces the tribal handoff. When a deal closes, the 4-day onboarding flow runs itself: kickoff scheduled, account provisioned, intake collected, week-one plan delivered.
- Cadence
- Triggered on closed-won
- Installed
- 5 weeks ago
- Last run
- 2 clients onboarded this month, both on day 4
- Next run
- Standing by
Comms
Composes the monthly update from the month's data: wins, honest misses, the ask. You edit and send.
- Cadence
- First Monday of each month
- Installed
- 4 months ago
- Last run
- June · sent to 8 angels, 3 warm intros came back
- Next run
- July 7
Inbox
Reads every inbound email at 7am, replies to anything routine in your voice, and surfaces only what genuinely needs you with a recommended action.
- Cadence
- Daily, 7:00 AM
- Installed
- 11 weeks ago
- Last run
- This morning · 34 emails handled, 3 surfaced
- Next run
- Tomorrow, 7:00 AM
Operations
Reviews your calendar weekly, kills standing meetings with no decisions in the notes, and rewrites recurring ones with a sharper agenda.
- Cadence
- Weekly, Sunday evening
- Installed
- 5 weeks ago
- Last run
- Killed 2 standing meetings, rewrote 1 agenda
- Next run
- Sunday, 6:00 PM
Knowledge
Captures every meaningful decision (and the reasoning) into a searchable log, so context never lives only in your head.
- Cadence
- Continuous
- Installed
- 8 weeks ago
- Last run
- 47 decisions logged · 14 reused in this week's calls
- Next run
- Continuous
Governance
Assembles the quarterly board pack: KPI roll-up, narrative on what changed, risks list, and the asks. Drafted two weeks before the meeting.
- Cadence
- Quarterly
- Installed
- Installing
- Last run
- —
- Next run
- First draft due Sept 18
- Founder ran every recurring meeting from memory
- Cash-flow checked when it felt scary
- Hiring was a 6-week founder side-project
- Onboarding lived in one person's head
- Vendor renewals snuck up and auto-charged
- Decisions and reasoning lived in DMs
- 11 systems run themselves; you review outputs
- Same 12-minute ritual every Monday
- A repeatable loop, 19 days end to end
- A documented system, run twice this month
- Surfaced 45 days out, every time
- 47 logged and searchable